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Administrative Assistant

Job Summary

Administrative Assistant - Port Arthur


• Invoice jobs in system (MAS / NAVRIK). Review Rate Agreement, analysis, report, and client instructions to prepare and submit invoices.
• Heavy Data Entry
• Answers telephone and directs the caller to the appropriate personnel or voicemail messaging systems.
• Greets and hosts visitors to the company.
• Responsible for all incoming and outgoing mail including distribution of mail to departments and coordinates the pick-up and delivery of express mail services.
• Assists the Accounting and Purchasing Departments with miscellaneous clerical duties such as ordering supplies, photocopying, faxing, filing, and collating.


  • 2 year minimum Billing / Invoicing Experience (Degree preferred)
    • Excellent written and verbal communication skills required
    • Excellent organizational skills and strong attention to details
    • Good inter-personal skills
    • Intermediate Microsoft Office skills: Word, Excel, Outlook
    • Places primary importance on delivering superior customer service
    • Excellent phone and communication skills
    • Ability to prioritize, ask questions when appropriate and exercise good judgment
    • Ability to manage multiple tasks and meet deadlines


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